How to sync Outlook.com, Office365 and Exchange Online contacts and calendars with Outlook 2016, 2019 and Office365?

How to sync Outlook.com, Office365, Windows Live Hotmail and Exchange Online with Outlook 2010, 2013, 2016 and 2019?

As we step into 2024, a growing number of professions require remote work, a trend that persists beyond the COVID-19 pandemic. Syncing calendars, contacts, and tasks from home presents a challenge for those unaccustomed to this practice, despite its benefits for collaborating with colleagues.

In light of Google's provision of Gmail, what does Microsoft provide in a similar vein?

How can one synchronize Outlook.com contacts and calendars with Outlook versions 2007, 2010, 2013, 2016, and 2019 (Outlook classic)? (This method also applies to Office 365 and Exchange Online accounts.)

Let us try EVO Collaborator for Outlook to see if synchronization works?

1. Download EVO Collaborator for Outlook and install it
2. Click on Configure profiles

   

3. Select Profile called outlook.com – not configured

   

4. Click TEST button at the bottom to proceed entering Outlook e-mail and password in popup window

   

5. A list of permissions acknowledgement pops up and click on YES to grant ECO

   

6. Click off the window popup to continue
7. Click on OK in Success box and then Apply to save configuration settings
8. For existing local items before ECO installation, click on Browse local above CardDAV action for contacts and CalDAV action for calendars and perform O2C action (upload from outlook to microsoft)

As we know, steps are easy and no computer knowledge is involved. Installation and configuration are easy just as if you are adding an Exchange account.

Outlook.com contacts and calendars

What is , or Microsoft Graph API?

Numerous individuals endeavor to access their previous Hotmail or Outlook.com contacts and calendars using Outlook 2007, 2010, 2013, and 2016. While Outlook 2013 and 2016 excel in enabling users to integrate their Outlook.com accounts via Active Sync, a native Microsoft protocol utilized by Exchange Online service within Office 365, the compatibility of Outlook 2007 and 2010 raises questions. Despite Microsoft's indication that Outlook 2007 SP3 and 2010 SP2 resolve these issues, findings from various internet communities suggest otherwise. Moreover, mainstream support for Outlook 2007 ceased on 10/9/2012, followed by Outlook 2010 on 10/13/2015, further exacerbating the situation. Consequently, users seek a functional replacement or alternative, such as the Hotmail connector or Outlook.com connector for Outlook 2007 and 2010. Fortunately, third-party solutions like EVO Collaborator for Outlook offer assistance by supporting the Graph API, succeeding both the Outlook.com API and Live Connect API, thereby facilitating the synchronization of Outlook.com contacts and calendars.

 

Evolution of MSN

From MSN Hotmail to Windows Live Mail to Outlook.com to Office 365 (cloud service), the journey has been long and eventful. For many of you, Hotmail has been a steadfast companion since its inception in 1995. Following Microsoft's acquisition in 1997, it was rebranded as MSN Hotmail, with numerous attempts to integrate this service into the Windows infrastructure. In 2005, facing competition from Google's Gmail, MSN Hotmail underwent a transformation and emerged as Windows Live Hotmail, offering faster, easier, and more secure services. Subsequently, in 2012, Outlook.com was launched, gradually replacing Windows Live Hotmail by 2013. By the middle of 2015, Microsoft commenced the integration of all previous accounts, including Hotmail, MSN Hotmail, Windows Live Hotmail, and Outlook.com, into Office 365 services. Presently, users can still access the desktop version of Office software through their Office 365 portal.

How does EVO Collaborator for Outlook make it happen?

As we mentioned previously, Hotmail.com, Windows Live, and Outlook.com services were merged into Office 365 service collectively. Using Exchange Online service along with Microsoft Graph API, third-party software developers are able to sync a complete set of fields between Office 365 and Outlook 2007/2010, which has issues synchronizing ever since. Other userful information

2024.5.27

How does Synology sync Outlook Calendar and Contact? [2025 ver.]

How can Synology NAS synchronize the Calendar and Contacts in Outlook 2019/2021 (Office 365)?

If you own a Synology NAS, you're likely aware that it comes loaded with a variety of server software, including calendar and contact servers. If you're wondering how to sync your Synology CardDAV and CalDAV servers with Microsoft Outlook, you're in the right place.

Synchronizing Synology CardDAV and CalDAV has always been a pain.. Because of the out dated information documented in the Synology KB, and correct port and URL is never revealed clearly. Luckily, EVO collaborator has successfully discovered the latest working PORT and URL for both CardDAV and CalDAV on Synology, let's do it.

First, make sure you have CardDAV and Synology Calendar package installed in Synology NAS.

Synology NAS uses port 8008 for CardDAV service.

Synology NAS uses port 5000 for CalDAV calendar service.

Edit the user account who will use these services, make sure calendar application is ticked.

Open these 2 ports in your router's port mapping settings.

These settings are usually located in NAT or Virtual Servers section.

Now open https://www.evomailserver.com/ to download the contacts and calendars synchronization add-in. EVO Collaborator for Outlook.

Download EVO Collaborator for Outlook and install it.

Install it

Open Outlook (classic), click EVO ribbon tab, sometimes it maybe hidden, expand the tool bar in this case.

Click Configure Profile.

Click profile 21.

Enter your url and port 8008 like http://domain:8008

Then enter username and password.

Click test, and apply then quit.

If everything is correct, ECO will start to sync your Synology Contacts and Calendars with Outlook.

Sync Android Contacts and Calendars with Outlook 2016,2019 and Office 365

Sync your Android Calendar with Outlook versions 2010, 2013, 2016, 2019, and Office365

A recent inquiry was posed to me regarding how to synchronize Android contacts (Samsung, Mi, etc.) and calendars with Outlook Office 365. Certainly, this is achievable!

If you own an Android device like Samsung or Xiaomi, chances are you already possess a Gmail account, seamlessly linked with Google's cloud services. Now, what's needed is a tool capable of performing functions similar to Google Apps Sync for Microsoft Outlook or Google Calendar Sync.

What is going on now?

Therefore, the idea is to synchronize both Android and Outlook with Google contacts and calendar, thus ensuring synchronization between your Android and Outlook devices. Now, let's delve into how to achieve this.

ECO is an Outlook add-in for CalDAV synchronization

EVO Collaborator for Outlook and Outlook work together to perform a two-way sync between your Gmail account and Outlook. Any sync result to your Gmail account will also sync’d with your Android phone.

What are CardDAV and CalDAV?

CardDAV and CalDAV are standard protocol API by IETF’s RFC for contacts and calendars. Google is using contacts api and calendar api to take care of contacts and calendars at the backend to service their customers’ needs on such information.

How do I do it?

It is easier than a breeze with ECO. Simply:

1. Download ECO from EVO Official Site and install it with admin’s privilege on your Outlook.

   

2. Open Outlook and click on EVO ribbon at the top banner, click on Configure profile

   

3. Select Profile #6. Fill in your Gmail account under Full e-mail address or Username and click on TEST to proceed Google's OAuth 2.0

   

4. Upon sync completion, your Android smartphone and Outlook are sync’d.

What version of Outlook do I have?

ECO is compatible with all Outlook versions from 2007 onwards, including 2010, 2013, 2016, 2019, 2021, and Office 365 (Microsoft 365). If you're unsure about your Outlook version, you can refer to this help page for assistance.

A program is trying to access email address information stored in Outlook

This error message can appear in Outlook if you are using another sync plugin for Outlook, which means that the plugin cannot bypass Outlook's security checks and this is really annoying and unusable, luckily there is no such problem in ECO.

Import ICS from Google Calendar

Some sites also recommend to export the ICS URL of the calendar from Google Calendar and log into Outlook, I don't recommend it because it's only one way, so Outlook can't edit the event in Google Calendar.

Additional tools for synchronization

Besides ECO, there are other ways to sync Outlook with Google, such as GSYNCIT and SYNC2, but I still recommend ECO.

Build your own Cloud!

While Gmail serves individuals well, it might not be the best fit for larger companies dealing with extensive data. Why not create a customized solution tailored to your company's needs?

Introducing EVO Mail Server. Simply download and install the EVO Mail Server along with the CardDAV and CalDAV addon (ECA). Once set up, synchronize all Outlook contacts, calendars, and tasks seamlessly. This solution offers a viable alternative worth considering.

2024.12.15

Sync Google Calendar with Outlook in real-time Push Notification

Sync Google Calendar and Gmail with Outlook in real-time Push Notification

It has been 2 years since I last wrote the article about “How to synchronize Google Calendar with Outlook”. Lots of things have changed since then. Now, many of you already know how to sync Google Calendar and address book with Office 365, Outlook 2019/2016/2010/2013/2007. Today, I am going to update this article and elaborate on how to also sync Google Task with Outlook, how to sync Google Calendar in real-time.

Push Technology

Other than GASMO matter, I believe that many of you are using Android smart phones. When your Gmail account has e-mails coming in, your smartphone will notify you. Perhaps you are getting so used to it and you do not realize that it is the Gmail Push Email feature doing the job. With this push notification scheme, you can receive emails in real-time. However, when you use Outlook, it is still only designed to check for emails every few minutes.

What is real-time Google Calendar Sync with Outlook?

Calendar entries you created elsewhere (for example on an android smartphone) are pushed to your other devices or software immediately. As far as I know, almost all other sync tools still rely on manual or sync-counter to pull new entries from Google Calendar. 

Is it possible for us to sync Gmail Calendar with Microsoft Outlook in real-time as mentioned above?

Of course, you can! EVO Collaborator for Outlook is handling the jobs for you. Other than synchronizing Gmail contacts and tasks with Outlook, you will experience the advantage of real-time sync upgrade from timer-sync over Gmail Calendar.

Technology behind EVO Collaborator for Outlook

EVO collaborator for Outlook uses many different Google API, including Google Contacts API, Google Calendar API, Google Tasks API so that Outlook can talk to Google services. Meanwhile, CardDAV and CalDAV are also implemented to make synchronizations with popular CardDAV and CalDAV services possible, such as iCloud, Synology, Yahoo!, GMX, ownCloud and etc. 1. Download and install EVO Collaborator for Outlook with Run as administrator

2. Open Outlook 2007/2010/2013/2016 and click on EVO ribbon

3. Click on Configure profile and select Profile #6 

Gmail push notification has been removed since Google introduced more restrictive restrictions to their API.

4. Enter your Gmail account (if you have Gmail configured in Outlook, your Gmail account is auto-detected and listed in the email space) and click on TEST to proceed Google OAuth.

5. Once authenticated, click on Apply and Quit to leave Confgiure profile window. Synchronization will take place. Be sure to click on Calendar/People/Tasks section at lower-left within Outlook and you will find your contact/calendar/task entries inside Gmail contacts/Gmail calendar/Gmail task respectively.

An ultimate and complete Gmail companion for outlook is finally here.

With ECO’s Google contacts/calendar/tasks sync as well as Google Calendar Push Notification technology on Outlook, now Microsoft’s Outlook and Google’s Gmail are now finally like a family.

This is also the main reason I think EVO Collaborator for Outlook works better than gSyncit, Outlook Google Calendar Synchronization or Companionlink's Google Calendar Sync tool. When it comes to calendar sync matter, it would be much nicer if users gets reminded via Gmail Push Notification. Otherwise, a meeting invitation may be past due before the calendar event is synced periodically or manually.

Sync Outlook with FastMail server?

Sync Outlook with FastMail server?

FastMail is a private, secure, ad-free email hosting for you or your business according to its website.

Our biz partner came from Australia and he has trouble synchronizing his contact, calendar & task with Outlook 2016 and Office 365. He was disappointed that FastMail does not have solution for synchronization between his FastMail account and Outlook 2016/2013/2019/2010/2007. 

He was asking me if I have come across with any third-party solution. This makes me flashing back that EVO Collaborator for Outlook does support a variety of on-premises & cloud services.

I told him about the website and he was on his own. A few days later, he called me and gave me a surprising answer. Yes! It does support FastMail server as well as many other paid or free mail servers. He briefly told me a few steps on how to sync with FastMail. Here, I like to share with you guys in case you need it:

1. Download and install EVO Collaborator for Outlook
2. Open Configure profile(s)
3. Click on Profile #22 or later as long as it is vacant.
4. In server URL space, enter:
5. 
   
   https://caldav.fastmail.com/dav/
6. Enter username & password in corresponding area.
7. Note: password is an APP-PASSWORD which can be created in your fastmail web interface.
8. Click Test, Apply and Quit.

This is quite straight and simple. 

ownCloud Clients

ownCloud Clients for Windows

Self-hosting services merging out

As cost for storage and Internet access get lower and lower, end-users prefer installing their own NAS or small server at home or office. One of the major reasons is security and confidentiality. Files are no longer scattered around inside those cloud storages such as Dropbox, which we don't even know where files are actually physically stored. Also, cost per MB is lower if we do-it-ourselves. ownCloud comes in the play

In speaking of servers or NAS, Windows- or Linux- based ownCloud has been one of the popular choices since the beginning of 2010. You may find more resources on http://www.ownCloud.org/ or http://www.ownCloud.com/ .

Accessible resource sharing

What ownCloud WebDAV services can fulfil your daily running tasks? In case you are not yet familiar, here are reminders:

1. Files storage,
2. Calendar,
3. Task,
4. Address book,
5. Music streaming,
6. Sharing of content across groups or public,
7. Bookmarking,,
8. URL shortening,
9. Photo gallery,
10. Video viewer,
11. PDF and ODF viewer,
12. Connecting external storages

In other words, ownCloud basically provides information sharing of any sort.

ownCloud WebUI is powerful for your collaboration tasks

With ownCloud v7.0, lots of improvements have been made. You can sort large number of files more efficiently while users from other ownCloud server can virtually share files with you. You can edit documents with your local document editing applications such as Microsoft Word through a transparent layer while your colleagues are working on the same document at the same time. Resource sharing we mentioned above can all be done with ownCloud WebUI.

ownCloud clients

If you would like to have your local files to stay synced with files on your ownCloud server, you can download and install ownCloud Desktop Client software for your operating system from https://ownCloud.com/products/desktop-clients/. Any copy/delete/modify to files will reflect almost in real-time so that other people with proper privileges can access the most updated version of files on server. Among all platform versions of ownCloud Desktop Client software, ownCloud Windows 7 Client is perhaps more popular. Example: ownCloud's file sharing feature

With ownCloud Desktop Client software, it is easy to achieve file sharing through ownCloud's network folder mapping. For more detailed usage, please refer to the on-line manual (http://doc.owncloud.org/desktop/1.7/).

Any other 3rd party Apps I can use to access ownCloud services?

There are hundreds of 3rd party vendor writing both Desktop and Mobile Apps for ownCloud and they range from Multimedia, PIM, Productivity, Games to Tools as we mentioned above. You can visit ownCloud's Apps webpage that top 10 Apps are generally related to file sharing/management, calendar, task, and media streaming.

How do I retrieve ownCloud data on my mobile devices?

Accessing ownCloud address book, calendar and task from your mobiles devices can be handy if your are not in front of your desktop and laptop. Here are tips on each of mobile platforms on the market:

1. iOS - iPhone and iPAD both natively support ownCloud server through CardDAV and CalDAV.
2. Android - Try Contact-Sync and Calendar-Sync. For more detail, visit http://www.dmfs.org/
3. Windows Phone - There is an App called ownCloudSync. For more detail, visit http://www.windowsphone.com/en-us/store/app/owncloudsync/2fdb96e1-7472-4be7-accf-835785f5dd91
4. Blackberry - Use BB's built-in CardDAV and CalDAV support and read the following thread from ownCloud forum: https://forum.owncloud.org/viewtopic.php?f=4&t=9187

ownCloud services being Integrated into 3rd party e-mail client software

Other than existing Mobile Apps, imagine how convenient it would be that users access their ownCloud personal contact, agenda and to-do list within e-mail software applications such as Microsoft Outlook and Thunderbird in your desktop PCs with no hassle?

How Outlook and Thunderbird retrieve data from ownCloud?

For the past few years, plug-ins or add-ins have been available for Microsoft Outlook 2007, 2010, 2013, 2016 & 2019 and Thunderbird. Such integrations turn out to evolve into alternatives to Microsoft Exchange Server or IBM Domino Server.

1. For Thunderbird, plug-ins of soGO connector and Lightning can do the job but they require much more work configuring initially.
2. For Microsoft Outlook, there is barely an add-in specifically written for Microsoft Outlook. iCAL4OL, Bynari and EVO Collaborator for Outlook are perhaps the ones that can do the job. I tried them all, but, as an end-user, Bynari and iCAL4OL are a bit too complicated to figure out how to configure. On the other hand, I installed, configured and used EVO Collaborator for Outlook with no hassle.

When NAS and ownCloud work together…

Occasionally, when people buy a NAS appliance, they also would like to stuff in an ownCloud server at no extra cost. This is when a NAS with ownCloud-capability comes in. There are NAS brands that come with built-in ownCloud features such as Thecus, Synology, and IONAS-server. There are also several NAS brands that require DIY implementation, such as D-Link, QNAP, and NETGEAR. You may google this solution for more detail.

Why ownCloud cannot send e-mails?

So far, e-mail messaging is still occupying a large percentage of how people communicate each other across Internet. However, e-mail messaging is missing from ownCloud even though ownCloud team has been working on its own mail server solution with no official release yet. For those of you who need an e-mail server alternative, you may try EVO Mail Server along with EVO Collaborator for Outlook that sync your contacts, calendars and tasks between ownCloud and Outlook . How to setup mail server Windows