Sync Google calendar with Outlook 2016-2021 and Office 365

Synchronizing Gmail Contacts and Calendars with Outlook 2016-2021

Can Google Calendar sync with Outlook? Absolutely! It's achievable!

Given that Gmail is a service provided by Google, it's worth exploring whether Google's Google Apps Sync for Microsoft Outlook offers this feature. However, there are some limitations with Google's tools when it comes to integration with Outlook:

Google only provides Google Apps Sync for its Google Apps customers rather than its free gmail accounts. 

What if you wish to seamlessly synchronize Microsoft Office 365 with Google Calendar and contacts, without any hassle? Yet, for both Google and Microsoft, this is where the financial opportunity arises. How can they enable such effortless synchronization without generating any revenue?

Let's look at a solution from third-party. EVO Collaborator for Outlook is an outlook plugin for CardDAV and CalDAV.

Consider its size, which is merely 8MB. Remarkably, when Outlook collaborates with ECO, it can surpass the limitations of both Microsoft and Google, enabling bidirectional synchronization of contacts and calendars with Google's CardDAV and CalDAV.

What are CardDAV and CalDAV?

CardDAV and CalDAV are standardized protocol APIs defined by the IETF's RFC for managing contacts and calendars. Google employs these APIs in the backend to fulfill their customers' requirements for accessing such information.

What are the steps to synchronize Google Calendar with Outlook 2016-2019 and Office 365?

It is easier than a ever with ECO:

1. Download ECO from ECO's download. (run setup.exe as administrator)
2. Open Outlook 2013/2016/2019 and click on EVO's ribbon at the top banner.

   

3. Click on Configure profile(s)and click Profile #6 with filling in your Gmail email account in space below Full e-mail address or username. Then click on TEST at the bottom.

   

4. Because GMail uses OAUTH 2, you'll see an OAUTH authentication dialog during the account detection, just authorize it and continue. (if you can not click the authorize button, please check if your IE is updated to latest available)

   

5. When finished, click on Apply and Quit. Then, any newly added contacts, calendar under Gmail folder will be syncing in a bi-directional fashion. Any items that were added on your Android phone will be synced into Outlook.

   

Besides what we just talked about, as you know that CardDAV and CalDAV are written according to industrial standards, therefore you can expect ECO to work with any other CardDAV/CalDAV services for the same tasks.. 

After all your Outlook calendar, contact and task entries are synchronized with Google's services, it will be very convenient to have one single master copy on Google cloud and distribute them across all your other PC, laptop, ipad, and iphones in a breeze.

Build your own Calendar and Contact Cloud service!

Gmail serves well for individuals, but its suitability diminishes in larger company environments with extensive information and user requirements. Instead, consider setting up an in-house solution tailored to your company's needs.

EVO Mail Server (Email & Contact & Calendar server) provides a straightforward approach. Start by downloading and installing the free mail server along with the CardDAV and CalDAV addon (EVO Collaboration Add-on). Once your customized cloud environment is established, Outlook's address book, calendars, and reminders can be securely stored and shared. This solution and software offer a viable option for small to medium-sized companies seeking to manage their services independently rather than relying on cloud platforms for sensitive business data.

Outlook 2021 or Office 365? What is my Outlook version?

ECO works with all versions of Outlook after 2007, including versions 2010, 2013, 2016, 2019, 2021 and Office 365 (Microsoft 365). However, if you want to know what version of Outlook you have, you can check this help page.

2024.5.25

Sync Google Calendar with Outlook in real-time Push Notification

Sync Google Calendar and Gmail with Outlook in real-time Push Notification

It has been 2 years since I last wrote the article about “How to synchronize Google Calendar with Outlook”. Lots of things have changed since then. Now, many of you already know how to sync Google Calendar and address book with Office 365, Outlook 2019/2016/2010/2013/2007. Today, I am going to update this article and elaborate on how to also sync Google Task with Outlook, how to sync Google Calendar in real-time.

Push Technology

Other than GASMO matter, I believe that many of you are using Android smart phones. When your Gmail account has e-mails coming in, your smartphone will notify you. Perhaps you are getting so used to it and you do not realize that it is the Gmail Push Email feature doing the job. With this push notification scheme, you can receive emails in real-time. However, when you use Outlook, it is still only designed to check for emails every few minutes.

What is real-time Google Calendar Sync with Outlook?

Calendar entries you created elsewhere (for example on an android smartphone) are pushed to your other devices or software immediately. As far as I know, almost all other sync tools still rely on manual or sync-counter to pull new entries from Google Calendar. 

Is it possible for us to sync Gmail Calendar with Microsoft Outlook in real-time as mentioned above?

Of course, you can! EVO Collaborator for Outlook is handling the jobs for you. Other than synchronizing Gmail contacts and tasks with Outlook, you will experience the advantage of real-time sync upgrade from timer-sync over Gmail Calendar.

Technology behind EVO Collaborator for Outlook

EVO collaborator for Outlook uses many different Google API, including Google Contacts API, Google Calendar API, Google Tasks API so that Outlook can talk to Google services. Meanwhile, CardDAV and CalDAV are also implemented to make synchronizations with popular CardDAV and CalDAV services possible, such as iCloud, Synology, Yahoo!, GMX, ownCloud and etc. 1. Download and install EVO Collaborator for Outlook with Run as administrator

2. Open Outlook 2007/2010/2013/2016 and click on EVO ribbon

3. Click on Configure profile and select Profile #6 

Gmail push notification has been removed since Google introduced more restrictive restrictions to their API.

4. Enter your Gmail account (if you have Gmail configured in Outlook, your Gmail account is auto-detected and listed in the email space) and click on TEST to proceed Google OAuth.

5. Once authenticated, click on Apply and Quit to leave Confgiure profile window. Synchronization will take place. Be sure to click on Calendar/People/Tasks section at lower-left within Outlook and you will find your contact/calendar/task entries inside Gmail contacts/Gmail calendar/Gmail task respectively.

An ultimate and complete Gmail companion for outlook is finally here.

With ECO’s Google contacts/calendar/tasks sync as well as Google Calendar Push Notification technology on Outlook, now Microsoft’s Outlook and Google’s Gmail are now finally like a family.

This is also the main reason I think EVO Collaborator for Outlook works better than gSyncit, Outlook Google Calendar Synchronization or Companionlink's Google Calendar Sync tool. When it comes to calendar sync matter, it would be much nicer if users gets reminded via Gmail Push Notification. Otherwise, a meeting invitation may be past due before the calendar event is synced periodically or manually.

Five Best Online Calendar services Review (FREE)

Five Best Online Calendar services Review (FREE)

In this year of 2022, more and more jobs require people to work from home due to COVID-19 pandamic. Syncing calendar, contact and task remotely from home in order to cope with colleagues has become an issue for those who have not done this before. If you have not tried it before, it is time to take a look now since we do not know how much longer this pandamic will last in near future.

After 8/1/2014, some of you may be disappointed by the termination of Google Calendar Sync services for Outlook. However, it is not the end of the world. There are still Gmail alternatives to choose from, and these online calendaring services are mostly free. If you want to share you appointments or events with someone else, you may try any of the following.

1. Yahoo! -

   

   This United states based calendar sharing service is always there on its web based interface, OS X, iOS APP, and Android. To use it under Windows Outlook environment, you need an add-in such as EVO Collaborator for Outlook which links your online calendar to Outlook.

2. iCloud -

   

   This service is a good one under Apple machines and devices. Though it has an iCloud Control Panel but it has a few problems like you can only sync with one iCloud account and it is impossible to use Outlook default calendar to sync with iCloud. If you use iPhone then this online calendar reminder service will work very well. It also provides holidays events for your convenience.

3. fruux (Germany) -

   

   This scheduling service has a good web base GUI and tutorials on how clients configure calendar/contact applications in different platforms are well written. However, it does not have its own Outlook add-in. Perhaps you can use ECO add-in to access calendar/contact in Outlook. It is free to sign up for users world-wide although it is a German based service provider.
4. QQ and 163 (China) -

   

   If you are somewhere in China, these two agenda cloud service providers are the ones you can count on and the speed are fast.
5. Google -

   

   Why Google is still on the list? The reason being is that Apple and Android are still good on it for mobility and collaboration. If you happen to be the victims using Outlook, then you can still survive by syncing some kind of add-in by thirld party software vendor such as EVO Collaborator for Outlook.

If you were to use more than one service from above in you Outlook 2007, 2010, 2013, 2016 or 2019, then you may want to try EVO Collaborator for Outlook. It is compatible with all services mentioned plus some other on-premise CardDAV/CalDAV platforms, paid or free mail server such as EVO Mail Server, OwnCloud, Zimbra, SabreDAV and etc. 

REFERENCE: Synchronizace Google kalendáře s Outlookem - postřehy ze světa počítačů a internetu

Google Calendar Sync error code 2016

Google Calendar Sync error 2016

For those who have enjoyed the benefits brought by Google Calendar Sync software, you are perhaps disappointed by now as of 8/1/2014. Why? Google is shutting down the service mercilessly.

For smartphone users, non-Outlook users, or Google Apps for Business (GASMO), Education and Government users, they have their own way out. What about for the rest of Outlook users? All they get is error code 2016!

I have done some research looking for alternatives. I came up with three solutions as below:

1. EVO Collaborator for Outlook
   
   
   
   
   Up to 100 profiles covering more CardDAV/CAlDAV services than just Google’s, such as iCloud, Yahoo!, SabreDAV, Zimbra, OwnCloud and EVO Mail Server. Once installed, all you need to do is keying in username and password. Synchronization will be triggered once profile changes take place or any contact, calendar or task change Outlook 2007, 2010, 2013, 2016 and 2019 is detected, or every 300 seconds. One highlight is the capability of synchronizing cloud to cloud.
2. Bynari WebDAV Collaborator
   
   
   Once installed, more than 10 fields have to be configured per profile. It is somewhat not user friendly. I don’t know how to define synchronization mode. One highlight is the synchronization schedule. If you know exactly how to configure what you want from it, it is good.
3. ICal4OL
   
   
   More complicated than Bynari. It may be advanced and flexible. However, you need to understand lots of tech terms. To be honest, I gave upon it because I am just an ordinary Outlook user busy on my assignments rather than being a IT guru.

Even though Google is giving us a hard time unless we pay for GASMO, there are still alternatives to choose from and make our day. Guys! Don’t you give up! try EVO Collaborator for Outlook.