How to sync Outlook.com, Office365 and Exchange Online contacts and calendars with Outlook 2016, 2019 and Office365?

How to sync Outlook.com, Office365, Windows Live Hotmail and Exchange Online with Outlook 2010, 2013, 2016 and 2019?

As we step into 2024, a growing number of professions require remote work, a trend that persists beyond the COVID-19 pandemic. Syncing calendars, contacts, and tasks from home presents a challenge for those unaccustomed to this practice, despite its benefits for collaborating with colleagues.

In light of Google's provision of Gmail, what does Microsoft provide in a similar vein?

How can one synchronize Outlook.com contacts and calendars with Outlook versions 2007, 2010, 2013, 2016, and 2019? (This method also applies to Office 365 and Exchange Online accounts.)

Let us try EVO Collaborator for Outlook to see if synchronization works?

1. Download EVO Collaborator for Outlook and install it
2. Click on Configure profiles

   

3. Select Profile called outlook.com – not configured

   

4. Click TEST button at the bottom to proceed entering Outlook e-mail and password in popup window

   

5. A list of permissions acknowledgement pops up and click on YES to grant ECO

   

6. Click off the window popup to continue
7. Click on OK in Success box and then Apply to save configuration settings
8. For existing local items before ECO installation, click on Browse local above CardDAV action for contacts and CalDAV action for calendars and perform O2C action (upload from outlook to microsoft)

As we know, steps are easy and no computer knowledge is involved. Installation and configuration are easy just as if you are adding an Exchange account.

Outlook.com contacts and calendars

What is , or Microsoft Graph API?

Numerous individuals endeavor to access their previous Hotmail or Outlook.com contacts and calendars using Outlook 2007, 2010, 2013, and 2016. While Outlook 2013 and 2016 excel in enabling users to integrate their Outlook.com accounts via Active Sync, a native Microsoft protocol utilized by Exchange Online service within Office 365, the compatibility of Outlook 2007 and 2010 raises questions. Despite Microsoft's indication that Outlook 2007 SP3 and 2010 SP2 resolve these issues, findings from various internet communities suggest otherwise. Moreover, mainstream support for Outlook 2007 ceased on 10/9/2012, followed by Outlook 2010 on 10/13/2015, further exacerbating the situation. Consequently, users seek a functional replacement or alternative, such as the Hotmail connector or Outlook.com connector for Outlook 2007 and 2010. Fortunately, third-party solutions like EVO Collaborator for Outlook offer assistance by supporting the Graph API, succeeding both the Outlook.com API and Live Connect API, thereby facilitating the synchronization of Outlook.com contacts and calendars.

 

Evolution of MSN

From MSN Hotmail to Windows Live Mail to Outlook.com to Office 365 (cloud service), the journey has been long and eventful. For many of you, Hotmail has been a steadfast companion since its inception in 1995. Following Microsoft's acquisition in 1997, it was rebranded as MSN Hotmail, with numerous attempts to integrate this service into the Windows infrastructure. In 2005, facing competition from Google's Gmail, MSN Hotmail underwent a transformation and emerged as Windows Live Hotmail, offering faster, easier, and more secure services. Subsequently, in 2012, Outlook.com was launched, gradually replacing Windows Live Hotmail by 2013. By the middle of 2015, Microsoft commenced the integration of all previous accounts, including Hotmail, MSN Hotmail, Windows Live Hotmail, and Outlook.com, into Office 365 services. Presently, users can still access the desktop version of Office software through their Office 365 portal.

How does EVO Collaborator for Outlook make it happen?

As we mentioned previously, Hotmail.com, Windows Live, and Outlook.com services were merged into Office 365 service collectively. Using Exchange Online service along with Microsoft Graph API, third-party software developers are able to sync a complete set of fields between Office 365 and Outlook 2007/2010, which has issues synchronizing ever since. Other userful information

2024.5.27

How does Synology sync Outlook Calendar and Contact? [2025 ver.]

How can Synology NAS synchronize the Calendar and Contacts in Outlook 2019/2021 (Office 365)?

If you own a Synology NAS, you're likely aware that it comes loaded with a variety of server software, including calendar and contact servers. If you're wondering how to sync your Synology CardDAV and CalDAV servers with Microsoft Outlook, you're in the right place.

Synchronizing Synology CardDAV and CalDAV has always been a pain.. Because of the out dated information documented in the Synology KB, and correct port and URL is never revealed clearly. Luckily, EVO collaborator has successfully discovered the latest working PORT and URL for both CardDAV and CalDAV on Synology, let's do it.

First, make sure you have CardDAV and Synology Calendar package installed in Synology NAS.

Synology NAS uses port 8008 for CardDAV service.

Synology NAS uses port 5000 for CalDAV calendar service.

Edit the user account who will use these services, make sure calendar application is ticked.

Open these 2 ports in your router's port mapping settings.

These settings are usually located in NAT or Virtual Servers section.

Now open https://www.evomailserver.com/ to download the contacts and calendars synchronization add-in. EVO Collaborator for Outlook.

Download EVO Collaborator for Outlook and install it.

Install it

Open Outlook (classic), click EVO ribbon tab, sometimes it maybe hidden, expand the tool bar in this case.

Click Configure Profile.

Click profile 21.

Enter your url and port 8008 like http://domain:8008

Then enter username and password.

Click test, and apply then quit.

If everything is correct, ECO will start to sync your Synology Contacts and Calendars with Outlook.

Sync Android Contacts and Calendars with Outlook 2016,2019 and Office 365

Sync your Android Calendar with Outlook versions 2010, 2013, 2016, 2019, and Office365

A recent inquiry was posed to me regarding how to synchronize Android contacts (Samsung, Mi, etc.) and calendars with Outlook Office 365. Certainly, this is achievable!

If you own an Android device like Samsung or Xiaomi, chances are you already possess a Gmail account, seamlessly linked with Google's cloud services. Now, what's needed is a tool capable of performing functions similar to Google Apps Sync for Microsoft Outlook or Google Calendar Sync.

What is going on now?

Therefore, the idea is to synchronize both Android and Outlook with Google contacts and calendar, thus ensuring synchronization between your Android and Outlook devices. Now, let's delve into how to achieve this.

ECO is an Outlook add-in for CalDAV synchronization

EVO Collaborator for Outlook and Outlook work together to perform a two-way sync between your Gmail account and Outlook. Any sync result to your Gmail account will also sync’d with your Android phone.

What are CardDAV and CalDAV?

CardDAV and CalDAV are standard protocol API by IETF’s RFC for contacts and calendars. Google is using contacts api and calendar api to take care of contacts and calendars at the backend to service their customers’ needs on such information.

How do I do it?

It is easier than a breeze with ECO. Simply:

1. Download ECO from EVO Official Site and install it with admin’s privilege on your Outlook.

   

2. Open Outlook and click on EVO ribbon at the top banner, click on Configure profile

   

3. Select Profile #6. Fill in your Gmail account under Full e-mail address or Username and click on TEST to proceed Google's OAuth 2.0

   

4. Upon sync completion, your Android smartphone and Outlook are sync’d.

What version of Outlook do I have?

ECO is compatible with all Outlook versions from 2007 onwards, including 2010, 2013, 2016, 2019, 2021, and Office 365 (Microsoft 365). If you're unsure about your Outlook version, you can refer to this help page for assistance.

A program is trying to access email address information stored in Outlook

This error message can appear in Outlook if you are using another sync plugin for Outlook, which means that the plugin cannot bypass Outlook's security checks and this is really annoying and unusable, luckily there is no such problem in ECO.

Import ICS from Google Calendar

Some sites also recommend to export the ICS URL of the calendar from Google Calendar and log into Outlook, I don't recommend it because it's only one way, so Outlook can't edit the event in Google Calendar.

Additional tools for synchronization

Besides ECO, there are other ways to sync Outlook with Google, such as GSYNCIT and SYNC2, but I still recommend ECO.

Build your own Cloud!

While Gmail serves individuals well, it might not be the best fit for larger companies dealing with extensive data. Why not create a customized solution tailored to your company's needs?

Introducing EVO Mail Server. Simply download and install the EVO Mail Server along with the CardDAV and CalDAV addon (ECA). Once set up, synchronize all Outlook contacts, calendars, and tasks seamlessly. This solution offers a viable alternative worth considering.

2024.12.15

Sync Google calendar with Outlook 2016-2021 and Office 365

Synchronizing Gmail Contacts and Calendars with Outlook 2016-2021

Can Google Calendar sync with Outlook? Absolutely! It's achievable!

Given that Gmail is a service provided by Google, it's worth exploring whether Google's Google Apps Sync for Microsoft Outlook offers this feature. However, there are some limitations with Google's tools when it comes to integration with Outlook:

Google only provides Google Apps Sync for its Google Apps customers rather than its free gmail accounts. 

What if you wish to seamlessly synchronize Microsoft Office 365 with Google Calendar and contacts, without any hassle? Yet, for both Google and Microsoft, this is where the financial opportunity arises. How can they enable such effortless synchronization without generating any revenue?

Let's look at a solution from third-party. EVO Collaborator for Outlook is an outlook plugin for CardDAV and CalDAV.

Consider its size, which is merely 8MB. Remarkably, when Outlook collaborates with ECO, it can surpass the limitations of both Microsoft and Google, enabling bidirectional synchronization of contacts and calendars with Google's CardDAV and CalDAV.

What are CardDAV and CalDAV?

CardDAV and CalDAV are standardized protocol APIs defined by the IETF's RFC for managing contacts and calendars. Google employs these APIs in the backend to fulfill their customers' requirements for accessing such information.

What are the steps to synchronize Google Calendar with Outlook 2016-2019 and Office 365?

It is easier than a ever with ECO:

1. Download ECO from ECO's download. (run setup.exe as administrator)
2. Open Outlook 2013/2016/2019 and click on EVO's ribbon at the top banner.

   

3. Click on Configure profile(s)and click Profile #6 with filling in your Gmail email account in space below Full e-mail address or username. Then click on TEST at the bottom.

   

4. Because GMail uses OAUTH 2, you'll see an OAUTH authentication dialog during the account detection, just authorize it and continue. (if you can not click the authorize button, please check if your IE is updated to latest available)

   

5. When finished, click on Apply and Quit. Then, any newly added contacts, calendar under Gmail folder will be syncing in a bi-directional fashion. Any items that were added on your Android phone will be synced into Outlook.

   

Besides what we just talked about, as you know that CardDAV and CalDAV are written according to industrial standards, therefore you can expect ECO to work with any other CardDAV/CalDAV services for the same tasks.. 

After all your Outlook calendar, contact and task entries are synchronized with Google's services, it will be very convenient to have one single master copy on Google cloud and distribute them across all your other PC, laptop, ipad, and iphones in a breeze.

Build your own Calendar and Contact Cloud service!

Gmail serves well for individuals, but its suitability diminishes in larger company environments with extensive information and user requirements. Instead, consider setting up an in-house solution tailored to your company's needs.

EVO Mail Server (Email & Contact & Calendar server) provides a straightforward approach. Start by downloading and installing the free mail server along with the CardDAV and CalDAV addon (EVO Collaboration Add-on). Once your customized cloud environment is established, Outlook's address book, calendars, and reminders can be securely stored and shared. This solution and software offer a viable option for small to medium-sized companies seeking to manage their services independently rather than relying on cloud platforms for sensitive business data.

Outlook 2021 or Office 365? What is my Outlook version?

ECO works with all versions of Outlook after 2007, including versions 2010, 2013, 2016, 2019, 2021 and Office 365 (Microsoft 365). However, if you want to know what version of Outlook you have, you can check this help page.

2024.5.25

Sync Google Calendar with Outlook in real-time Push Notification

Sync Google Calendar and Gmail with Outlook in real-time Push Notification

It has been 2 years since I last wrote the article about “How to synchronize Google Calendar with Outlook”. Lots of things have changed since then. Now, many of you already know how to sync Google Calendar and address book with Office 365, Outlook 2019/2016/2010/2013/2007. Today, I am going to update this article and elaborate on how to also sync Google Task with Outlook, how to sync Google Calendar in real-time.

Push Technology

Other than GASMO matter, I believe that many of you are using Android smart phones. When your Gmail account has e-mails coming in, your smartphone will notify you. Perhaps you are getting so used to it and you do not realize that it is the Gmail Push Email feature doing the job. With this push notification scheme, you can receive emails in real-time. However, when you use Outlook, it is still only designed to check for emails every few minutes.

What is real-time Google Calendar Sync with Outlook?

Calendar entries you created elsewhere (for example on an android smartphone) are pushed to your other devices or software immediately. As far as I know, almost all other sync tools still rely on manual or sync-counter to pull new entries from Google Calendar. 

Is it possible for us to sync Gmail Calendar with Microsoft Outlook in real-time as mentioned above?

Of course, you can! EVO Collaborator for Outlook is handling the jobs for you. Other than synchronizing Gmail contacts and tasks with Outlook, you will experience the advantage of real-time sync upgrade from timer-sync over Gmail Calendar.

Technology behind EVO Collaborator for Outlook

EVO collaborator for Outlook uses many different Google API, including Google Contacts API, Google Calendar API, Google Tasks API so that Outlook can talk to Google services. Meanwhile, CardDAV and CalDAV are also implemented to make synchronizations with popular CardDAV and CalDAV services possible, such as iCloud, Synology, Yahoo!, GMX, ownCloud and etc. 1. Download and install EVO Collaborator for Outlook with Run as administrator

2. Open Outlook 2007/2010/2013/2016 and click on EVO ribbon

3. Click on Configure profile and select Profile #6 

Gmail push notification has been removed since Google introduced more restrictive restrictions to their API.

4. Enter your Gmail account (if you have Gmail configured in Outlook, your Gmail account is auto-detected and listed in the email space) and click on TEST to proceed Google OAuth.

5. Once authenticated, click on Apply and Quit to leave Confgiure profile window. Synchronization will take place. Be sure to click on Calendar/People/Tasks section at lower-left within Outlook and you will find your contact/calendar/task entries inside Gmail contacts/Gmail calendar/Gmail task respectively.

An ultimate and complete Gmail companion for outlook is finally here.

With ECO’s Google contacts/calendar/tasks sync as well as Google Calendar Push Notification technology on Outlook, now Microsoft’s Outlook and Google’s Gmail are now finally like a family.

This is also the main reason I think EVO Collaborator for Outlook works better than gSyncit, Outlook Google Calendar Synchronization or Companionlink's Google Calendar Sync tool. When it comes to calendar sync matter, it would be much nicer if users gets reminded via Gmail Push Notification. Otherwise, a meeting invitation may be past due before the calendar event is synced periodically or manually.

How to auto BCC in Outlook?

What is BCC in email?

In term of e-mail knowledge, BCC means Blind Carbon Copy. It serves a purpose of sending extra e-mail messages to another party without acknowledging recipients in both To: and CC: fields of such forwarding action.

In Outlook 2016/2019, auto BCC is missing?

If you use Outlook at work, you probably have met some situation where you need to BCC outgoing e-mail messages to your boss for various reasons. However, when you click on New Email to start writing, you do not see BCC field anywhere. How do we display BCC field?

auto bcc outlook

It is easy! In New Email window, simply click on OPTIONS on menu and click on Bcc button above Show Fields. Then, you will see an extra field of Bcc... popping up below Cc.... This field will stay there permanently in the future when you write new e-mails.

How to BCC sender itself?

When an e-mail is sent, there will be a copy in Sent Items (Items sent) folder. It is technically a way of auto BCC sender itself. However, it is hard to trace a particular e-mail among hundreds of sent items. This method does work out very well.

Some thinks that you can create a rule to send a copy of sent emails to a specified folder when some pre-defined conditions are met. But, there is one drawback that you cannot filter BCC yourself the outgoing mails.

outlook auto bcc myself

Auto BCC via VBA scripts?

By using Outlook's Rules and Alerts feature, it is only possible to CC to other e-mail addresses. Then, how to perform auto-BCC? Please refer to this article of How to send Auto BCC Outlook 2016. It is not as efficient for regular desktop users because it requires certain knowledge of program coding and it is not ready to use.

Auto BCC via Third-party Outlook Add-in?

The simplest way to get the job done is using a third-party Outlook add-in. There are a few venders out there, such as Power Toys for Outlook's ABCC, AbleBits's Auto BCC, and etc. The concept is as straight forward as listing BCC recipients, defining filter rules and done.

outlook auto bcc setup

Using an add-in with filter to trigger auto-BCC enables users to selectively send e-mail messages when certain conditions are met. It fits better into daily practice unlike auto BCC via VBA forwarding every e-mail every time.

For example, Power Toys for Outlook's ABCC feature picks 5 fields within an e-mail that most depicts intentions or purposes of what this e-mail is about. With From, To, Subject, Body, and Attachment file name, users can easily filter keyword-related e-mails and send them to some mailboxes they want. The best part of this auto-bcc feature is that the original recipient will not be aware of this secret e-mail forwarding on the back.

However, our suggestion to intended users is using this feature wisely. Be aware of what you are doing and do not attempt any unnecessary law violation.