How to sync Outlook.com, Office365 and Exchange Online contacts and calendars with Outlook 2016, 2019 and Office365?

How to sync Outlook.com, Office365, Windows Live Hotmail and Exchange Online with Outlook 2010, 2013, 2016 and 2019?

Video version of the tutorials: (YouTube)
How to sync outlook.com calendar with Outlook
How to sync outlook.com contacts with Outlook

As we step into 2024, a growing number of professions require remote work, a trend that persists beyond the COVID-19 pandemic. Syncing calendars, contacts, and tasks from home presents a challenge for those unaccustomed to this practice, despite its benefits for collaborating with colleagues.

In light of Google's provision of Gmail, what does Microsoft provide in a similar vein?

Evolution of MSN

From MSN Hotmail to Windows Live Mail to Outlook.com to Office 365 (cloud service), the journey has been long and eventful. For many of you, Hotmail has been a steadfast companion since its inception in 1995. Following Microsoft's acquisition in 1997, it was rebranded as MSN Hotmail, with numerous attempts to integrate this service into the Windows infrastructure. In 2005, facing competition from Google's Gmail, MSN Hotmail underwent a transformation and emerged as Windows Live Hotmail, offering faster, easier, and more secure services. Subsequently, in 2012, Outlook.com was launched, gradually replacing Windows Live Hotmail by 2013. By the middle of 2015, Microsoft commenced the integration of all previous accounts, including Hotmail, MSN Hotmail, Windows Live Hotmail, and Outlook.com, into Office 365 services. Presently, users can still access the desktop version of Office software through their Office 365 portal.

Outlook.com contacts and calendars

What is , or Microsoft Graph API?

Numerous individuals endeavor to access their previous Hotmail or Outlook.com contacts and calendars using Outlook 2007, 2010, 2013, and 2016. While Outlook 2013 and 2016 excel in enabling users to integrate their Outlook.com accounts via Active Sync, a native Microsoft protocol utilized by Exchange Online service within Office 365, the compatibility of Outlook 2007 and 2010 raises questions. Despite Microsoft's indication that Outlook 2007 SP3 and 2010 SP2 resolve these issues, findings from various internet communities suggest otherwise. Moreover, mainstream support for Outlook 2007 ceased on 10/9/2012, followed by Outlook 2010 on 10/13/2015, further exacerbating the situation. Consequently, users seek a functional replacement or alternative, such as the Hotmail connector or Outlook.com connector for Outlook 2007 and 2010. Fortunately, third-party solutions like EVO Collaborator for Outlook offer assistance by supporting the Graph API, succeeding both the Outlook.com API and Live Connect API, thereby facilitating the synchronization of Outlook.com contacts and calendars.

 

How can one synchronize Outlook.com contacts and calendars with Outlook versions 2007, 2010, 2013, 2016, and 2019? (This method also applies to Office 365 and Exchange Online accounts.)

Let us try EVO Collaborator for Outlook to see if synchronization works?

1. Download EVO Collaborator for Outlook and install it
2. Click on Configure profiles

   

3. Select Profile called outlook.com – not configured

   

4. Click TEST button at the bottom to proceed entering Outlook e-mail and password in popup window

   

5. A list of permissions acknowledgement pops up and click on YES to grant ECO

   

6. Click off the window popup to continue
7. Click on OK in Success box and then Apply to save configuration settings
8. For existing local items before ECO installation, click on Browse local above CardDAV action for contacts and CalDAV action for calendars and perform O2C action (upload from outlook to microsoft)

As we know, steps are easy and no computer knowledge is involved. Installation and configuration are easy just as if you are adding an Exchange account.

How does EVO Collaborator for Outlook make it happen?

As we mentioned previously, Hotmail.com, Windows Live, and Outlook.com services were merged into Office 365 service collectively. Using Exchange Online service along with Microsoft Graph API, third-party software developers are able to sync a complete set of fields between Office 365 and Outlook 2007/2010, which has issues synchronizing ever since. Other userful information

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2024.5.27

Sync Android Contacts and Calendars with Outlook 2016,2019 and Office 365

Sync your Android Calendar with Outlook versions 2010, 2013, 2016, 2019, and Office365

A recent inquiry was posed to me regarding how to synchronize Android contacts (Samsung, Mi, etc.) and calendars with Outlook. Certainly, this is achievable!

If you own an Android device like Samsung or Xiaomi, chances are you already possess a Gmail account, seamlessly linked with Google's cloud services. Now, what's needed is a tool capable of performing functions similar to Google Apps Sync for Microsoft Outlook or Google Calendar Sync.

What is going on now?

Therefore, the idea is to synchronize both Android and Outlook with Google contacts and calendar, thus ensuring synchronization between your Android and Outlook devices. Now, let's delve into how to achieve this.

ECO is an Outlook add-in for CalDAV synchronization

EVO Collaborator for Outlook and Outlook work together to perform a two-way sync between your Gmail account and Outlook. Any sync result to your Gmail account will also sync’d with your Android phone.

What are CardDAV and CalDAV?

CardDAV and CalDAV are standard protocol API by IETF’s RFC for contacts and calendars. Google is using contacts api and calendar api to take care of contacts and calendars at the backend to service their customers’ needs on such information.

How do I do it?

It is easier than a breeze with ECO. Simply:

1. Download ECO from EVO Official Site and install it with admin’s privilege on your Outlook.

   

2. Open Outlook and click on EVO ribbon at the top banner, click on Configure profile

   

3. Select Profile #6. Fill in your Gmail account under Full e-mail address or Username and click on TEST to proceed Google's OAuth 2.0

   

4. Upon sync completion, your Android smartphone and Outlook are sync’d.

What version of Outlook do I have?

ECO is compatible with all Outlook versions from 2007 onwards, including 2010, 2013, 2016, 2019, 2021, and Office 365 (Microsoft 365). If you're unsure about your Outlook version, you can refer to this help page for assistance.

A program is trying to access email address information stored in Outlook

This error message can appear in Outlook if you are using another sync plugin for Outlook, which means that the plugin cannot bypass Outlook's security checks and this is really annoying and unusable, luckily there is no such problem in ECO.

Import ICS from Google Calendar

Some sites also recommend to export the ICS URL of the calendar from Google Calendar and log into Outlook, I don't recommend it because it's only one way, so Outlook can't edit the event in Google Calendar.

Additional tools for synchronization

Besides ECO, there are other ways to sync Outlook with Google, such as GSYNCIT and SYNC2, but I still recommend ECO.

Build your own Cloud!

While Gmail serves individuals well, it might not be the best fit for larger companies dealing with extensive data. Why not create a customized solution tailored to your company's needs?

Introducing EVO Mail Server. Simply download and install the EVO Mail Server along with the CardDAV and CalDAV addon (ECA). Once set up, synchronize all Outlook contacts, calendars, and tasks seamlessly. This solution offers a viable alternative worth considering.

2024.5.26

Sync Google calendar with Outlook 2016-2021 and Office 365

Synchronizing Gmail Contacts and Calendars with Outlook 2016-2021

Can Google Calendar sync with Outlook? Absolutely! It's achievable!

Given that Gmail is a service provided by Google, it's worth exploring whether Google's Google Apps Sync for Microsoft Outlook offers this feature. However, there are some limitations with Google's tools when it comes to integration with Outlook:

Google only provides Google Apps Sync for its Google Apps customers rather than its free gmail accounts. 

What if you wish to seamlessly synchronize Microsoft Office 365 with Google Calendar and contacts, without any hassle? Yet, for both Google and Microsoft, this is where the financial opportunity arises. How can they enable such effortless synchronization without generating any revenue?

Let's look at a solution from third-party. EVO Collaborator for Outlook is an outlook plugin for CardDAV and CalDAV.

Consider its size, which is merely 8MB. Remarkably, when Outlook collaborates with ECO, it can surpass the limitations of both Microsoft and Google, enabling bidirectional synchronization of contacts and calendars with Google's CardDAV and CalDAV.

What are CardDAV and CalDAV?

CardDAV and CalDAV are standardized protocol APIs defined by the IETF's RFC for managing contacts and calendars. Google employs these APIs in the backend to fulfill their customers' requirements for accessing such information.

What are the steps to synchronize Google Calendar with Outlook 2016-2019 and Office 365?

It is easier than a ever with ECO:

1. Download ECO from ECO's download. (run setup.exe as administrator)
2. Open Outlook 2013/2016/2019 and click on EVO's ribbon at the top banner.

   

3. Click on Configure profile(s)and click Profile #6 with filling in your Gmail email account in space below Full e-mail address or username. Then click on TEST at the bottom.

   

4. Because GMail uses OAUTH 2, you'll see an OAUTH authentication dialog during the account detection, just authorize it and continue. (if you can not click the authorize button, please check if your IE is updated to latest available)

   

5. When finished, click on Apply and Quit. Then, any newly added contacts, calendar under Gmail folder will be syncing in a bi-directional fashion. Any items that were added on your Android phone will be synced into Outlook.

   

Besides what we just talked about, as you know that CardDAV and CalDAV are written according to industrial standards, therefore you can expect ECO to work with any other CardDAV/CalDAV services for the same tasks.. There is also a video tutorial which can be found here: Sync Google calendar with Outlook

After all your Outlook calendar, contact and task entries are synchronized with Google's services, it will be very convenient to have one single master copy on Google cloud and distribute them across all your other PC, laptop, ipad, and iphones in a breeze.

Build your own Calendar and Contact Cloud service!

Gmail serves well for individuals, but its suitability diminishes in larger company environments with extensive information and user requirements. Instead, consider setting up an in-house solution tailored to your company's needs.

EVO Mail Server (Email & Contact & Calendar server) provides a straightforward approach. Start by downloading and installing the free mail server along with the CardDAV and CalDAV addon (EVO Collaboration Add-on). Once your customized cloud environment is established, Outlook's address book, calendars, and reminders can be securely stored and shared. This solution and software offer a viable option for small to medium-sized companies seeking to manage their services independently rather than relying on cloud platforms for sensitive business data.

Outlook 2021 or Office 365? What is my Outlook version?

ECO works with all versions of Outlook after 2007, including versions 2010, 2013, 2016, 2019, 2021 and Office 365 (Microsoft 365). However, if you want to know what version of Outlook you have, you can check this help page.

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2024.5.25

Sync Mac OS X Server with Outlook Contact and Calendar

Sync Mac OS X Server with Outlook 2019/Office 365 Calendar and Contact

In 2024, an increasing number of jobs require remote work due to the ongoing COVID-19 pandemic. For many, syncing calendars, contacts, and tasks from home to coordinate with colleagues has become a challenge, especially for those unfamiliar with the process.

It's time to share some new IT solutions with you. Recently, someone asked me, "How can I sync Outlook Contacts and Calendars with my studio's Mac mini running OS X Server (Catalina)?"

Yes, you can do it! It would be ideal if everyone used macOS, but life isn't always that simple. Let's say your friend runs a macOS Server and provides you with access to its CardDAV and CalDAV services, but you only have Microsoft Outlook 2013, 2016, or 2019. How can you share and sync all entries between each other? It’s a challenging task, believe it or not. To be honest, I hadn't found a solution until a few days ago when I visited the EVO Collaborator for Outlook webpage. They've added a new feature that supports macOS Server's WebDAV services.EVO Collaborator for Outlook

In my previous blog post on syncing Gmail contacts and calendars with Outlook using EVO Collaborator, I mentioned how easy it was to add a CardDAV/CalDAV profile. To add a macOS Server profile, there's an extra step: entering the HTTPS address and service port number. For example, use https://<servername>:8443/ or https://<ip address>:8443/. Once the connection is tested and confirmed, it works just like any other profile within ECO. You can now sync your Outlook contacts and appointments with the macOS Server, and ECO will accept your self-signed certificates.
 

What is CardDAV and what is CalDAV protocols

CardDAV and CalDAV are standard protocol APIs defined by IETF's RFC for syncing contacts and calendars. Google and Apple use these APIs to manage contacts and calendars on the backend, meeting their customers' needs for such information. With these standard protocols, users can synchronize all their contact, calendar, and task entries across almost any platform, including PCs, Macs, laptops, tablets, and phones. A single master copy ensures all changes are automatically updated across all devices, eliminating the need to manually replicate changes on different units.
 

Hosting your own calendar and contact server with Windows PC

Mac OS X Server is great for hosting your on-premise server. However, what if you do not have a Mac server? Nevertheless, you can still host your DAV server under Windows OS. For example, EVO Mail Server is another good option that it is easy to set up and configure especially for small and medium size of companies. 

2024.05.23

How does Synology sync Outlook Calendar and Contact?

How can Synology synchronize the Calendar and Contacts in Outlook 2019/2021?

2024-5 UPDATE: NEWEST WORKING METHOD, WATCH THE FOLLOWING VIDEO

In 2024, the ongoing impact of the COVID-19 pandemic has led to a growing number of jobs requiring remote work. Synchronizing calendars, contacts, and tasks from home to collaborate effectively with colleagues has become challenging, especially when using Synology services. Let's explore how to overcome this obstacle:

Note: This article is a few years old. Due to significant changes in the new version of DSM, I have published a new article in collaboration with EVO software production for 2019. This updated article includes additional configuration instructions for iPhone, macOS, and Thunderbird, in addition to Outlook. Here is the article link: https://outlookandmacosxserver.blogspot.com/2019/03/sync-with-synology-caldav-and-carddav-url.html (outdated) Recently, more and more of my viewers have been discussing that if it is possiblle to synchronize Synology DSM NAS (such as Synology diskstation DS218+) server’s CalDAV service with Outlook? It looks like this sort of NAS device or router is somehow popular in home and medium-size companies especially where no IT crews are always around. Why? I guess it is because Google Calendar Sync service was terminated 6 years ago and these users have to find another solution.

synology calendar sync outlook

I consulted my developer friend at EVO software, as their well-known EVO Collaborator for Outlook specializes in syncing Outlook 2010, 2013, 2016, and 2019. After conducting some sync simulations, he successfully managed to sync it. Here is what I am permitted to share with you if you'd like to perform the same task.

Before we start, there are two points for your reference:

1. For Synology instruction of setting up webdav, please refer to the following link:

   https://www.synology.com/en-global/knowledgebase/tutorials/463

   

2. For CardDAV addressbook, it is by default not available in the current version of Synology DSM.
3. For installing and configuring a third-party CardDAV solution for Synology DSM, please refer to the following link:

   http://sourceforge.net/projects/baikalforsynology/

Steps to access Synology DSM 6.2 server’s default CalDAV and CardDAV services with Outlook:

1. Configure properly in Synology DSM server according to the instruction link shown previoiusly..
2. Download EVO Collaborator for Outlook from EVO’s Official Site and Install it.
3. Run Microsoft Outlook 2016/2019 and open Configure Profile(s) at top left within Outlook.

   

4. Choose a vacant profile starting with Profile 21 – not configured.

   

5. Fill in your Synology server hostname in Hostname (CardDAV/CalDAV) or webcal:// URL. Formats are as the following:
• non-SSL: http://<server_name/ip>:8008

  

• SSL: https://<server_name/ip>:8443

  

6. Fill in Full e-mail address or Username and Password.

   

7. Click TEST and Apply at the bottom.

   

8. Exit the Configure Profile(s) and synchronization will take place in a few seconds.

How to manually configure profile if ports are different than Synology's default values?

• For contact URL, the syntax is as below:http(s)://<server_name>:port/addressbooks/users/<username>/addressbook/ Example: (assuming you use 9876 for non-SSL and 6789 for SSL) non-SSL: http://davserver.yourdomain.com:9876/addressbooks/users/johnny/addressbook/SSL: https://davserver.yourdomain.com:6789/addressbooks/users/johnny/addressbook/
• For calendar URL, the syntax is as below: https://<server_name>:port/homes/<username>/<folder_name>/ Example: (assuming you use 1357 for non-SSL and 2468 for SSL) non-SSL: http://davserver.yourdomain.com:1357/homes/johnny/work/ SSL: https://davserver.yourdomain.com:2468/homes/johnny/work/

Steps to access Baikal server on Synology device with Outlook:

By the way, a clever developer installed the Baikal server on Synology units to use instead of the default server. The ECO team believes that some Synology users who prefer the Baikal server might find this useful. Therefore, they made ECO compatible with the Baikal server. Here’s how: Enter the server host name or IP address in the space under Hostname (CardDAV/CalDAV) or the webcall:// URL.

https://<server_hostname_or_ip>:<port>/baikal/ Then, enter username and password. Last, click on TEST button to authenticate.

Implementing a server backup strategy

One last thing and the most important task about running a server of any sort is the backup scheme that you use. A backup service that is specifically designed for Synology DSM server is hardly found. https://www.synology.com/en-global/knowledgebase/DSM/help/DSM/Tutorial/backup_backup https://www.cloudwards.net/best-cloud-backup-for-synology/ DS218+

If you are not going to use Synology but want to use a cloud solution instead, check this post: sync google calendar to outlook

2024.5,22

Install Aptoide TV on Chromecast with Google TV

Install Aptoide TV on Chromecast with Google TV

Google has introduced a new Chromecast with Google TV, which diverges from the standard Android TV setup by running on Android 10. It resembles Amazon's Fire TV more closely. Although it remains compatible with Android TV apps, the Aptoide TV apk cannot be found or installed directly from the Google Play Store. Why? The reason is quite apparent—it's not permitted. Nevertheless, it is still possible to sideload it using straightforward methods.

Method: Download and install Aptoide TV directly with Smart TV APK downloader

Installing Aptoide on Chromecast via Smart TV APK downloader is simple. Initially, download Smart TV APK downloader from the Google Play Store on your Android TV. Next, obtain the URL for the Aptoide TV apk and utilize Smart TV APK downloader to download it for installation. Keep in mind that you must enable developer mode on your Chromecast beforehand.

Before installation, you'll need to activate developer mode by tapping the "Build" option in the "System-About" menu seven times.

Download the Smart TV APK Downloader application from the Google Play Store on your television.

Access the download URL https://apkins.aptoide.com/AptoideTV-5.1.2.apk to begin the download process. If this URL has been altered, visit the official website to obtain the new URL.

done, you can launch it from home screen

Sideload Folder: A way for you to easily access sideloaded apps on Google TV

After sideloading and installing an app on Google TV, if it's not optimized for TV, it won't be visible on the home screen. This can be inconvenient when you need to access it. To address this issue, we recommend trying out the Sideload Folder app. Give it a try!

Install Aptoide TV on MiBox S GEN2/Android TV/Google TV

Install Aptoide TV on Mi Box & Mi TV & Nvidia Shield

A typical Android TV setup, like Mi Box S, Mi TV, Nvidia Shield TV, and SONY TV, ships with either Android OS 8 or 9 and includes access to the Google Play Store. However, when browsing the Google Play Store, you won't find the Aptoide TV apk available for installation. Why? The reason is quite apparent—it's not permitted. Nevertheless, it is still feasible to sideload it using straightforward methods.

Method 1: Download and install Aptoide TV directly with Smart TV APK downloader

Installing Aptoide on Mi TV using Smart TV APK downloader is straightforward. First, install Smart TV APK downloader from the Google Play Store (on your Android TV). Then, visit the Aptoide site at https://tv.aptoide.com/ by PC or phone, download the APK, and transfer it to a USB disk. Connect the USB disk to your Android TV BOX, or alternatively, use a browser to upload the APK to your TV via the Smart TV APK downloader app (hold and press OK button on main screen to start the web server), and proceed to install it.

d

Access the download URL https://apkins.aptoide.com/AptoideTV-5.1.2.apk to begin the download process. If this URL has been altered, visit the official website to obtain the new URL.

open aptoide from home screen

Method 2: Download Aptoide TV by Puffin TV (obsolute, this method no longer works)

sideload aptoide tv with puffin tv

Note: Previously, it was feasible to download and install Aptoide TV using Puffin TV. However, the download and install APK feature has recently been removed from it, rendering this method ineffective.

Method 3: Sideload Aptoide TV apk with ES file explorer

Using ES File Explorer, you had the ability to access USB storage and install APK files stored within it. You could download the Aptoide TV APK to a USB drive and install it using ES File Explorer. However, as of April 27, 2019, ES File Explorer has also been removed from the Google Play Store, rendering this method ineffective as well.