What is BCC in email?
In term of e-mail knowledge, BCC means Blind Carbon Copy. It serves a purpose of sending extra e-mail messages to another party without acknowledging recipients in both To: and CC: fields of such forwarding action.
In Outlook 2016/2019, auto BCC is missing?
If you use Outlook at work, you probably have met some situation where you need to BCC outgoing e-mail messages to your boss for various reasons. However, when you click on New Email to start writing, you do not see BCC field anywhere. How do we display BCC field?
It is easy! In New Email window, simply click on OPTIONS on menu and click on Bcc button above Show Fields. Then, you will see an extra field of Bcc... popping up below Cc.... This field will stay there permanently in the future when you write new e-mails.
How to BCC sender itself?
When an e-mail is sent, there will be a copy in Sent Items (Items sent) folder. It is technically a way of auto BCC sender itself. However, it is hard to trace a particular e-mail among hundreds of sent items. This method does work out very well.
Some thinks that you can create a rule to send a copy of sent emails to a specified folder when some pre-defined conditions are met. But, there is one drawback that you cannot filter BCC yourself the outgoing mails.
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Auto BCC via VBA scripts?
By using Outlook's Rules and Alerts feature, it is only possible to CC to other e-mail addresses. Then, how to perform auto-BCC? Please refer to this article of How to send Auto BCC Outlook 2016. It is not as efficient for regular desktop users because it requires certain knowledge of program coding and it is not ready to use.
Auto BCC via Third-party Outlook Add-in?
The simplest way to get the job done is using a third-party Outlook add-in. There are a few venders out there, such as Power Toys for Outlook's ABCC, AbleBits's Auto BCC, and etc. The concept is as straight forward as listing BCC recipients, defining filter rules and done.
Using an add-in with filter to trigger auto-BCC enables users to selectively send e-mail messages when certain conditions are met. It fits better into daily practice unlike auto BCC via VBA forwarding every e-mail every time.
For example, Power Toys for Outlook's ABCC feature picks 5 fields within an e-mail that most depicts intentions or purposes of what this e-mail is about. With From, To, Subject, Body, and Attachment file name, users can easily filter keyword-related e-mails and send them to some mailboxes they want. The best part of this auto-bcc feature is that the original recipient will not be aware of this secret e-mail forwarding on the back.
However, our suggestion to intended users is using this feature wisely. Be aware of what you are doing and do not attempt any unnecessary law violation.
For example, Power Toys for Outlook's ABCC feature picks 5 fields within an e-mail that most depicts intentions or purposes of what this e-mail is about. With From, To, Subject, Body, and Attachment file name, users can easily filter keyword-related e-mails and send them to some mailboxes they want. The best part of this auto-bcc feature is that the original recipient will not be aware of this secret e-mail forwarding on the back.
However, our suggestion to intended users is using this feature wisely. Be aware of what you are doing and do not attempt any unnecessary law violation.
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ReplyDeleteSetting up an auto BCC in Outlook is a game-changer for anyone managing multiple communications, especially in the realm of online exam help services. By configuring Outlook to automatically BCC certain recipients, you can ensure all relevant parties stay informed without manually adding them to every email. This is particularly useful when handling sensitive student information or coordinating with various instructors and support staff. It's a simple yet powerful feature that helps streamline email management and ensures nothing slips through the cracks.
ReplyDeleteGreat post! Syncing across platforms like Outlook and Google Calendar really makes life easier, especially for staying on top of tasks and reminders. Also, while juggling emails and calendar appointments, a little humor goes a long way—maybe throwing in a few funny jokes during breaks helps keep the stress at bay. Thanks for the helpful tips on auto BCC and using add-ins like Power Toys for Outlook to streamline the process!
ReplyDeleteReally helpful article—email management features like auto BCC can save a lot of time, especially when juggling multiple tasks or keeping records organized. I’ve been exploring productivity tools lately across different platforms, not just for work but even in casual areas like gaming. For example, having a solid summertime saga walkthrough helped streamline progress in that game the same way good Outlook tips help keep communication smooth. It all comes down to having the right tools and guidance.
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